SJB GOLF CLUB
Privacy Policy
Last updated: November 2026
1. Introduction
SJB Golf Club ("SJB", "we", "our" or "us") respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website, register for membership, book golf days, enter competitions or interact with SJB Golf Club.
We are committed to handling personal information responsibly and in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
By using our website or registering for membership, you acknowledge that you have read this Privacy Policy.
2. Information We Collect
We may collect and process the following categories of personal information.
Personal Information
Full name.
Email address.
Telephone number.
Date of birth, where required for a particular service or competition.
Postal address, where required.
Membership Information
SJB Golf Club membership number.
Membership registration details.
Membership status.
Member profile information.
Membership preferences and communication preferences.
Golfing Information
Golf handicap information, where voluntarily provided or required for competitions.
Competition entries and results.
Golf day bookings and participation history.
Achievements and other relevant golfing information.
Payment and Booking Information
Where you purchase a place at an SJB golf day, competition or other event, we may process:
Booking details.
Transaction amounts.
Payment status.
Relevant billing information.
Payment card details will generally be processed by the relevant payment provider rather than stored directly by SJB.
Website and Technical Information
When you visit our website, certain technical information may be collected, including:
IP address.
Browser type and device information.
Website usage information.
Cookies and similar tracking technologies.
Pages visited and interactions with our website.
3. How We Use Your Information
We collect and use personal information for legitimate club operations and to provide our services.
This may include:
Creating and managing your free SJB Golf Club membership.
Allocating and managing unique membership numbers.
Maintaining member profiles.
Communicating important membership information.
Providing information about golf days, competitions and events.
Processing bookings and payments.
Managing competition entries, handicaps and results.
Providing relevant membership benefits and offers.
Responding to enquiries and customer service requests.
Improving our website and services.
Preventing fraudulent activity and misuse of membership.
Meeting legal and regulatory obligations.
We will only use personal information where we have an appropriate lawful basis for doing so.
4. Lawful Basis for Processing
Under UK data protection legislation, we must have a lawful basis for processing personal information.
Depending on the circumstances, SJB may rely on the following:
Contractual Necessity
Processing information necessary to provide membership services, administer bookings or fulfil an agreement with you.
Legitimate Interests
Processing information where it is necessary for the legitimate operation and development of SJB Golf Club, provided your rights and interests do not override those interests.
Consent
Using your consent where required, particularly for certain marketing communications, optional cookies and promotional activities.
Legal Obligations
Processing information where necessary to comply with applicable laws and regulations.
5. Marketing and Communications
We would like to keep members informed about what is happening at SJB Golf Club.
This may include:
Upcoming golf days.
Competition announcements.
Membership updates.
Special offers and promotions.
New partnerships and opportunities.
News and developments within the club.
Where required, we will obtain your consent before sending direct electronic marketing communications.
You can unsubscribe from marketing emails at any time using the unsubscribe link provided or by contacting us directly.
Please note that we may still need to send essential administrative communications relating to your membership, bookings or events.
6. Sharing Your Information
SJB Golf Club does not sell or rent personal information to third parties.
However, we may share relevant information with trusted third parties where necessary to operate the club and provide our services.
These may include:
Golf courses and venues hosting SJB events.
Payment processing providers.
Website hosting and website management providers.
Email and communication service providers.
Competition and event administration providers.
Professional advisers and regulatory authorities where legally required.
Where information is shared, we will take reasonable steps to ensure it is handled securely and appropriately.
Third parties receiving personal information must only use it for authorised purposes and in accordance with applicable data protection requirements.
7. Member Profiles and Public Information
SJB Golf Club may provide members with online profiles or other membership features.
Certain information may be visible to other members or the public depending on the features available and the privacy settings in place.
Competition results, tournament standings, handicaps, achievements and photographs may also be published on the SJB website or social media channels where appropriate.
We will take reasonable steps to explain when information may be displayed publicly and obtain consent where required.
Members should avoid including personal information in public profile sections that they do not wish others to see.
8. Photographs and Marketing Content
SJB Golf Club may take photographs or videos at golf days, competitions and other club events.
These may be used for:
Website content.
Social media posts.
Marketing and promotional materials.
Event highlights and club news.
Competition announcements.
Where identifiable individuals are used in promotional content, we will ensure an appropriate lawful basis is in place and obtain consent where required.
If you do not wish to appear in promotional photographs or videos, please contact an SJB representative or notify the event organiser.
9. Data Storage and Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, alteration, disclosure or misuse.
These measures may include:
Secure website and account access.
Password protection.
Restricted access to membership information.
Use of reputable third-party service providers.
Appropriate data handling procedures.
Although we take reasonable steps to protect personal information, no method of electronic storage or internet transmission can be guaranteed to be completely secure.
10. How Long We Keep Your Information
We only retain personal information for as long as reasonably necessary for the purposes for which it was collected.
Retention periods may vary depending on the type of information and our legal obligations.
For example:
Membership information will generally be retained while your membership remains active and for a reasonable period afterwards.
Booking and payment records may be retained for accounting, tax and legal purposes.
Competition results may be retained as part of the club's historical records.
Marketing information will be retained until you withdraw consent or unsubscribe, subject to any necessary suppression records.
When information is no longer required, we will take appropriate steps to securely delete or anonymise it.
11. Your Data Protection Rights
Under applicable data protection legislation, you have various rights regarding your personal information.
These may include:
Right of Access: You can request a copy of the personal information we hold about you.
Right to Rectification: You can request that inaccurate or incomplete information is corrected.
Right to Erasure: You can request that your personal information is deleted in certain circumstances.
Right to Restriction: You can request that we restrict the processing of your information in certain circumstances.
Right to Data Portability: You may request certain personal information in a commonly used electronic format.
Right to Object: You can object to certain types of processing, including direct marketing.
Right to Withdraw Consent: Where we rely on consent, you can withdraw it at any time.
To exercise any of these rights, please contact SJB Golf Club using the contact details below.
We may need to verify your identity before responding to certain requests.
12. Cookies and Website Tracking
Our website may use cookies and similar technologies to improve functionality, understand website usage and enhance the visitor experience.
These may include:
Essential cookies required for website functionality.
Analytical cookies to understand website traffic.
Performance cookies to improve website operation.
Marketing cookies where applicable and permitted.
Where required, we will request your consent before placing non-essential cookies on your device.
You can manage your cookie preferences through the website's cookie settings or your browser settings.
Further information may be provided in our separate Cookie Policy.
13. Third-Party Websites
Our website may contain links to third-party websites, including golf courses, sponsors, suppliers and other organisations.
SJB Golf Club is not responsible for the privacy practices or content of external websites.
We recommend reviewing the relevant privacy policies before providing personal information to third parties.
14. Children's Privacy
SJB Golf Club does not knowingly collect personal information from children without appropriate authority or consent where required.
Where membership or event participation involves individuals under the age of 18, additional safeguards and appropriate parental or guardian involvement may be required.
15. International Data Transfers
Some of the third-party services used by SJB Golf Club may process or store personal information outside the United Kingdom.
Where personal information is transferred internationally, we will ensure that appropriate safeguards are in place in accordance with applicable data protection legislation.
16. Changes to This Privacy Policy
SJB Golf Club may update this Privacy Policy from time to time to reflect changes to our services, website, business operations or legal requirements.
Any changes will be published on our website, together with an updated revision date.
We encourage members and website visitors to review this policy periodically.
17. Contact Us
If you have any questions about this Privacy Policy, how your personal information is used or wish to exercise your data protection rights, please contact us.
SJB Golf Club
Email: [Insert SJB Golf Club contact email]
Website: [Insert SJB Golf Club website address]
18. Making a Complaint
If you have concerns about how SJB Golf Club handles your personal information, please contact us in the first instance so we can investigate.
You also have the right to raise a complaint with the Information Commissioner's Office (ICO), the UK's independent data protection regulator.
Website: https://ico.org.uk/
Telephone: 0303 123 1113
SJB GOLF CLUB
A Golf Club Built by Players, for Players.